Mayfest Arts & Craft Festival
C E L E B R A T I N G 3 4 Y E A R S
May 25, 2019 Application
Business Name:________________________________
Contact Name:_________________________________
Street Address: ________________________________
City, State, Zip:_________________________________
Phone: (_____)________________________________
Website:______________________________________
Email:________________________________________
email addresses are important - we use them to keep you updated and to post on our website year-round!
Describe your work; including price range, materials, & techniques. Work must be listed to be sold and it must be made by
you or an immediate family member!
_____________________________________________________
_____________________________________________________
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Select one:
Artist/Crafter______ Food / Bev. Vendor______ Non-Profit (no retail)_______
(or packaged foods) (consumed during show) (activity required - no retail allowed)
Complete Chart: (vendor descriptions and requirements listed in section below)
VENDOR TYPE | EARLY | AFTER | Fill In Amounts |
Artisan/Crafter (1 space) | $145 | $175 | |
Artisan/Crafter (2 spaces) | $240 | $270 | |
VIP (returning) Artisan/Crafter (1 space) | $130 | $175 | |
VIP (returning) Artisan/Crafter (2 spaces) | $210 | $270 | |
Artisan/Crafter Demo Booth | add $10 | add $10 | |
Food/Beverage (1 space) | $250 | $280 | |
Food/Beverage (2 spaces) | $390 | $420 | |
501(c)(3) (1 space) | $110 | $175 | |
501(c)(3) (2 spaces) | $220 | $270 |
Total Amount Enclosed $____________
I have read the Mayfest 2019 contract on the following pages and agree to the terms and requirements. If accepted, I give permission to use photos & work descriptions for publicity purposes.
__________________________________________ ________________
Signature Date
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Mayfest Contract
All Participants:
1. I agree to comply with all local and state regulations for fire, safety, and health.
2. I will provide the Bennington Downtown Alliance (BDA) with a copy of VT Tax ID available through the Vermont Department of Taxes
3. I will abide by set-up and take-down rules as stipulated by BDA and remain set-up for the duration of the event (10am-5pm).
4. All new vendors in 2019 agree to provide their own WHITE 10x10 tent & display material. In 2020 all vendors will be required to provide white tents.
5.Notwithstanding any other indemnification clause, I agree to defend, indemnify, and hold harmless the Bennington Downtown Alliance its officers, employees, and volunteers, from any and all claims, demands, damages, causes of action, losses or expenses, including attorney fees, on account of injury or death of any person arising out of the defective condition of the equipment and devices rented under this agreement and/or vendors negligence in the installation of the rented equipment and devices.
6. I agree not to hold the BDA, its officers, volunteers, or employees responsible or liable for any accident, injury, damage, theft, or destruction occurring in relation to Mayfest. Insurance for such loss, damage, or injury will be my sole responsibility.
7. I understand and agree that BDA has the right to remove, without refund or recourse, any exhibitor who misrepresents him/herself or his/her product.
8. Any participant not in place one hour before Mayfest opens will forfeit their right to exhibit without refund or recourse.
9. If my check is returned due to insufficient funds, I agree to replace it with a money order or teller’s check with a $35 service fee or forfeit my spot at Mayfest.
10. I understand that BDA has the right to amend or add to the rules pertaining to and governing Mayfest at any time. Additions or amendments will be circulated to participants in writing. Interpretation of Mayfest rules by BDA shall be final.
11. BDA reserves the right to require cash or money order with all applications received after the due date.
12. No refunds will be made after April 25, 2019.
Artisan/Crafter Participants:
1. All work displayed at my Mayfest booth is of my own design & creation, or that of my family. I understand that no kits, buy/sell, or mass produced items may be displayed or sold.
2. Images sent to the jury must be representative of all work displayed in your booth. All other items will be removed from show.
Food Court Participants:
1. I agree to provide garbage containers and to remove all trash at the close of Mayfest. Dumpsters will be available.
2. Electrical power is not available. I agree to provide for any electrical needs by use of a QUIET, NON-FUMING generator. ***Any loud or fume creating generators constitute grounds for immediate removal from show. If you can't have a conversation while standing next to it, it's too loud.
3. I agree to acquire all applicable licenses and adhere to all local health code requirements.
4. Must provide a photo of your food truck.
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Market Survey Results
This year we celebrate the 34th year of Mayfest Arts and Craft Festival!
Average attendance is between 8,000 to 10,000 people.
Approximately 65% of our visitors come from Vermont, 20% from New York and New Jersey, 5% from Massachusetts, and 10% from elsewhere.
The average price point is $25.00 which excludes food items.
The most sought after items include: food items, handmade jewelry, artwork/crafts that include paintings, glass, textiles, and specialty items. We receive MANY vendor applications, we select only the most unique producers to limit competition!!!
Important Information
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Final booth locations will not be assigned or shared until arrival on the morning of the event.
- All spaces are outdoors. Booth location is at the discretion of the BDA; requests are considered, but not guaranteed. Show is rain or shine.
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The BDA Marketing/Promotion Committee, staff, and/or directors will jury all applications.
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No refunds after April 25, 2019. All not-for-profit vendors must provide the BDA with a copy of their 501(c)(3) determination.
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Mayfest 2019 Rates & Vendor Categories
published rates include jury and administration fees
- Artisan/Crafter* Early Registration After April 22nd
10'x10'space $145 $175
10'x20'space $240 $270
*This rate does not apply to "eat-at-show" food vendors or not-for-profits
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VIP (returning) Artisan/Crafter* Only Available Until April 22nd
10'x10'space $130
10'x20'space $210
Available only to For-Profit Artisan/Crafters who participated in Mayfest 2018.
Application and payment must be received by deadline of April 22, 2019
- No photos required with application.
- Automatically entered into a drawing for a free booth for Mayfest 2020.
- Complimentary "Mayfest Money" to get a coffee or snack at a café or restaurant.
- Demonstration Booths for Artisans/Crafters
Demo booths are encouraged to attract attention. If you have an item that you can make during
the show, we will provide an additional 10x10 space for only $10.00. Demo booths have
done very well in past years. Requirements below: - You must first purchase a regular vending booth space
- You must provide a white 10x10 tent for each individual space you purchase
- You must be able to conduct business and create product during the show
- Demo space may not be used for additional display space, only demo equipment and supplies
- Demo booths requiring power will be located in the "Demo Section" of the show
We recommend you bring sales help with you so you don't miss any sales opportunities.
- Food/Beverage Vendor* Early Registration Discount Rate After April 22nd
10'x15'space $250 $280
10'x30'space $390 $420
*This rate is for vendor food that is consumed at the show, not jellies, sauces, etc...
- 501(c)(3) Booth* Early Registration Discount Rate After April 22nd
10'x10'space $110 $175
*501(c)(3) Not-for-Profit booth requirements
-
You may not sell items.
- You MUST host an activity at your booth (you may charge a fee for activity).
- Your application will not be processed if an activity is not listed.
(contact us if you have questions regarding activities) - Informational material and swag may be distributed.
- You must provide a copy of your 501(c)(3) determination with application.
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How to Apply
- Complete and sign the upper portion of the application.
- Complete "Booth Fee Chart" with total amount enclosed.
- Make check payable to Better Bennington Corporation.
- Enclose photos of your artwork and a photo of you creating your work. (waived for VIPs)
Write your name on the back of the photos and enclose a SASE if you want them returned. - Return upper portion of application (including signature line) along with payment, photos, and required permits and forms in one envelope.
- Mail To:
Bennington Downtown Alliance
215 South Street
Bennington, Vermont 05201
(Must be postmarked before April 22, 2019 to get the Early Registration Discount Rate! )
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Contact Info
Phone: 802-442-5758
Website: www.betterbennington.com
Email: admin@betterbennington.com
Contacts: Diane Perry, Event and Membership Coordinator
John Shannahan, Director
Overnight Accommodations
provided by Bennington Downtown Alliance Members
Four Chimneys Inn
Harwood Hill Arts Motel
Knotty Pine Motel
Paradise Motor Inn
Mayfest is organized by the Bennington Downtown Alliance
whose mission is to lead and support public and private
efforts that promote and enhance downtown as the
vital commercial and cultural heart of the community.